Facing Challenges in Automated Emails to Group Members Using Backend Workflows in Bubble.io

Bubble
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In one of my Bubble.io projects, I needed to send automated emails to all users connected to a specific group whenever certain actions occurred, such as an event update or a new announcement. Since this process had to run in the background without user interaction, relying on frontend workflows wasn’t an option.
I faced challenges in setting up backend workflows that could loop through each group member and send personalized emails efficiently. This led me to explore Bubble’s backend workflow features in depth and implement a scalable solution for group-based email automation.

Approach to Solve the Problem:

  1. Created a backend API workflow to send an email to a single user.
  2. Designed the email content using dynamic fields (e.g., user’s name, group info).
  3. Used “Schedule API Workflow on a List” to run the email workflow for each group member.
  4. Passed the list of users from the group to the backend workflow.
  5. Checked and adjusted privacy rules to ensure user data was accessible in the backend.
  6. Tested the workflow to confirm all users received emails as expected.

Hope you find it interesting and valuable.
Thanks

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*Hello Guatam ,How are you am here to give ad solve all you need in sending email to your users
*

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Hello Chris
Thank you for reaching out. I’m doing well — hope you are too!
I’d love to hear more about how you can help improve the email-sending process or if you have any tips or advanced methods using Bubble. Looking forward to learning from your experience!

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Hey there

Glad to hear you’re doing well! For improving email sending in GoHighLevel (and Bubble if integrated):

  • I will use Smart Lists and Email Builder for targeted, high-converting campaigns.
  • I will setup Domain Authentication (DKIM/SPF) to boost deliverability.
  • I will automate follow-ups using Workflows with conditional logic.
  • If using Bubble, sync contacts via webhooks/API to trigger emails in GoHighLevel.

Happy to walk you through any setup!

Best,
Chris

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