Bubble's backend workflow structure

General
1

Hey Bubblers

I’ve been working a lot with Backend Workflows + API integrations in Bubble, and I’m curious to know how others structure and optimize their setups.

Here’s my typical use case:

I send data to an external API (like Brevo, GoHighLevel, or Razorpay) via a backend workflow.

  • Then I process the response and store it in the Bubble database or use it to trigger more actions.

I have a few questions for the community:

  1. Do you always use backend workflows for API calls, or are there situations where you use frontend workflows instead?
  2. How do you handle large data sets or schedule API calls for thousands of records efficiently?
  3. What’s your approach to error handling and retries in backend workflows?
  4. Any tips on keeping your API Connector and backend workflows organized and scalable?

If anyone has a structure or best practices document they follow, I’d love know.

Thanks
Sagar Patwal