# Bubble's backend workflow structure

**URL:** <https://forum.nocodework.com/t/bubbles-backend-workflow-structure/199>\
**Category:** General\
**Tags:** bubble\
**Created:** [July 10, 2025, 6:54am UTC](https://forum.nocodework.com/t/bubbles-backend-workflow-structure/199 "2025-07-10T06:54:26Z")\
**Posts on this page:** 1\
**Page:** 1

<div class="post-metadata">

**Author:** ![Sagar\_Patwal1](https://yyz2.discourse-cdn.com/flex032/user_avatar/forum.nocodework.com/sagar_patwal1/32/20_2.png) [@Sagar\_Patwal1](https://forum.nocodework.com/u/Sagar_Patwal1)\
**Post date:** [July 10, 2025, 6:54am UTC](https://forum.nocodework.com/t/bubbles-backend-workflow-structure/199/1 "2025-07-10T06:54:26Z")

</div>

Hey Bubblers

I’ve been working a lot with Backend Workflows + API integrations in Bubble, and I’m curious to know how others structure and optimize their setups.

Here’s my typical use case:

I send data to an external API (like Brevo, GoHighLevel, or Razorpay) via a backend workflow.

- Then I process the response and store it in the Bubble database or use it to trigger more actions.

I have a few questions for the community:

1. Do you **always use backend workflows** for API calls, or are there situations where you use frontend workflows instead?
2. How do you **handle large data sets** or **schedule API calls** for thousands of records efficiently?
3. What’s your approach to **error handling and retries** in backend workflows?
4. Any tips on keeping your API Connector and backend workflows **organized and scalable**?

If anyone has a structure or best practices document they follow, I’d love know.

Thanks  
Sagar Patwal